Missed calls
Calls come in while your team is on a job — and the caller moves on to the next business.
AI Business Automation
More Leads.
More Appointments.
More Revenue.
AI Business Automation & Missed-Call Recovery
Technology that works alongside your team — recovering missed-call opportunities, helping customers by text, and turning more conversations into appointments.
Your business. Your growth. Your peak.
The cost of doing it manually
How Many Opportunities Is Your Business Missing?
Most local businesses lose customers long before anyone realizes it — in the gaps between an inquiry and a reply.
Slow responses
A lead that waits an hour for a reply has usually already contacted someone else.
Missed opportunities
Leads sit in a voicemail box or inbox while potential customers contact another business.
Repetitive questions
Hours each week answering the same questions about pricing, hours, and services.
Manual scheduling
Employees play phone tag just to get an appointment on the calendar.
After-hours inquiries
Customers reach out at night and on weekends when nobody is available.
No lead tracking
No clear record of who reached out, what they wanted, or what happened next.
The solution
Your Business Shouldn't Have to Do Everything Manually
Vana responds to missed calls by text, answers common questions, qualifies leads, schedules appointments, and keeps activity organized. Website & SEO services are available separately.
Optional · +$29/month
Meet Your Vana AI Assistant
Your personal AI business assistant, right inside your Vana dashboard. Ask naturally, and Vana can check availability, manage appointments, answer business questions, and show performance information.
Available with any automation plan. The Assistant is completely optional.
Manage appointments
Book, reschedule, or cancel appointments from the dashboard.
Check availability
Ask what times are open without searching through the schedule.
Understand performance
Ask for available business performance information.
Just ask Vana
Use natural requests and let the Assistant take supported actions.
Services
Technology That Works Alongside Your Team
Practical automation built around how your business already operates.
AI-Powered Customer Communication
AI-powered customer conversations through SMS and automated communication.
Missed-Call Text Back
Automatically follow up with customers when calls are missed.
Lead Qualification
Automatically collect information and determine which leads are worth your team's attention.
Lead & Appointment Tracking
Keep customer conversations, leads, and appointments organized.
Appointment Scheduling
Help customers schedule appointments without requiring constant manual communication.
Website Lead Generation
Professional websites with ongoing Google SEO, AI-search optimization, and maintenance.
Lead Tracking
Track leads, appointments, and conversations in one organized place.
Reporting & Business Insights
Track messaging activity, appointments, and business performance.
Two independent services
Automation When You Miss a Call. Website Growth Around the Clock.
Choose automation only, Website & SEO only, or combine them. Neither service requires the other.
Vana Essential
Everything you need to stop losing leads from missed calls.
$99/month
No setup fee
7-day free trial — then $99/month
The complete Vana missed-call automation system, sized for lighter customer texting.
What's Included
- Missed-call text-back and automatic text response
- AI-powered text conversations and answers to common questions
- AI lead qualification
- Appointment availability checking, booking, cancellation, and rescheduling
- Human handoff
- Lead and appointment tracking
- Vana dashboard and client calendar
- Monthly activity and reporting
- 300 SMS messages per month
Appointment confirmation emails and other email services are not included.
Additional Usage
Additional SMS messages: $0.12 per message
Businesses with unusually high messaging volume may be eligible for a customized plan.
Best For
Businesses with lighter missed-call and customer-text volume.
Vana Growth
Built for businesses with a steady flow of leads and appointments.
$149/month
No setup fee
7-day free trial — then $149/month
The complete Vana system with more messaging capacity and appointment confirmation emails.
What's Included
- Missed-call text-back and automatic text response
- AI-powered text conversations and answers to common questions
- AI lead qualification
- Appointment availability checking, booking, cancellation, and rescheduling
- Human handoff
- Lead and appointment tracking
- Vana dashboard and client calendar
- Monthly activity and reporting
- 500 SMS messages per month
- Automated appointment confirmation emails to the business
- Automated appointment confirmation emails to the customer
Additional Usage
Additional SMS messages: $0.12 per message
Businesses with unusually high messaging volume may be eligible for a customized plan.
Best For
Businesses with steady lead volume that want appointment confirmation emails included.
Vana Pro
For businesses that depend heavily on incoming leads and appointments.
$199/month
No setup fee
7-day free trial — then $199/month
The complete Vana system with the highest included messaging capacity.
What's Included
- Missed-call text-back and automatic text response
- AI-powered text conversations and answers to common questions
- AI lead qualification
- Appointment availability checking, booking, cancellation, and rescheduling
- Human handoff
- Lead and appointment tracking
- Vana dashboard and client calendar
- Monthly activity and reporting
- 1,000 SMS messages per month
- Automated appointment confirmation emails to the business
- Automated appointment confirmation emails to the customer
Additional Usage
Additional SMS messages: $0.12 per message
Businesses with unusually high messaging volume may be eligible for a customized plan.
Best For
Businesses with high incoming lead and appointment volume.
Compare Automation Plans
| Feature | Essential | Growth | Pro |
|---|---|---|---|
| Monthly | $99/mo | $149/mo | $199/mo |
| Free Trial | 7 days | 7 days | 7 days |
| Included SMS | 300/mo | 500/mo | 1,000/mo |
| Core Vana Automation System | ✓ | ✓ | ✓ |
| AI Text Conversations | ✓ | ✓ | ✓ |
| Lead Qualification | ✓ | ✓ | ✓ |
| Appointment Booking & Changes | ✓ | ✓ | ✓ |
| Vana Dashboard & Calendar | ✓ | ✓ | ✓ |
| Appointment Confirmation Emails | Not included | Business + customer | Business + customer |
| Additional SMS | $0.12 each | $0.12 each | $0.12 each |
Vana Websites & SEO
Need a Website? We Build and Optimize Those Too.
Separate website packages with ongoing SEO, optimization, monitoring, and maintenance.
Vana Professional Website
A professional website that keeps getting better.
$149/month
Plus $499 one-time setup fee
Get found. Look professional. The monthly service covers ongoing SEO, optimization, monitoring, and maintenance.
What's Included
- Professionally designed, mobile-responsive business website
- Business-specific branding, service pages, contact information, and calls-to-action
- Basic technical SEO, Google SEO, and AI-search optimization setup
- Website launch and domain connection
- Ongoing Google SEO and AI-search optimization
- SEO-focused updates, content adjustments, and website monitoring
- Minor website content updates within 5 business days
Major redesigns, substantial development, custom functionality, and new pages beyond normal maintenance are quoted separately.
Best For
Businesses that want to get found online and maintain a polished, professional presence.
Vana Business Website
A complete website and lead-generation system for businesses that want more from their website.
$199/month
Plus $699 one-time setup fee
Get found. Look professional. Capture leads. Includes priority website management and Google Business Profile management.
What's Included
- Everything in the Vana Professional Website package
- Custom website lead form with customizable fields
- Lead information captured from website visitors
- Form submissions sent directly to the business by email
- Google Business Profile creation and ongoing monthly management
- Ongoing Google SEO and AI-search optimization
- Website monitoring and SEO/content updates
- Same-day website update requests
- Priority website support
Major redesigns, substantial development, custom functionality, and new pages beyond normal maintenance are quoted separately.
Best For
Businesses that want their website to capture leads as well as build visibility and trust.
Why AI-Powered Automation?
The Way Customers Communicate Is Changing
Customers expect businesses to respond quickly — often immediately. Vana can answer questions, qualify leads, and help schedule appointments without requiring employees to be available every minute of the day.
Stay Ahead of the Competition
Implementing AI isn't about replacing your team. It's about giving your team better technology.
24/7 Customer Response
A potential customer doesn't always contact your business during business hours. Vana can continue responding to missed calls and customer texts around the clock.
Less Work. More Opportunities.
Instead of spending valuable time responding to repetitive questions, qualifying leads, and scheduling appointments, your team can let the system handle the routine work.
How it works
Four Steps From Inquiry to Booked Customer
- 01
Customer Reaches Out
A potential customer calls, texts, or submits a form.
- 02
Your System Responds
The AI-powered system can respond quickly and collect important information.
- 03
Leads Are Qualified & Scheduled
The system can help qualify the lead and assist with appointment scheduling.
- 04
Your Team Takes Over
Your team can step in whenever human interaction is needed.
Industries
Industries We Help
The system is customized for each business's services, service area, and workflow — including but not limited to:
- Home Services
- HVAC
- Plumbing
- Electrical
- Landscaping
- Pool Services
- Roofing
- Cleaning Services
- Auto Services
- Contractors
- Salons & Beauty Businesses
- Professional Services
Outcomes
What Changes For Your Business
Respond Faster
Inquiries get a helpful first reply in seconds, not hours.
Capture More Leads
Missed calls, forms, and after-hours messages all get handled.
Book More Appointments
AI-assisted scheduling turns conversations into calendar time.
Automate Repetitive Work
Routine questions, qualification, and scheduling run without your team.
Stay Organized
Lead tracking, appointments, and confirmation emails keep the right people informed.
Build a Stronger Online Presence
A modern website that is built to generate and route leads.
FAQ
Common Questions
Ready to Bring Your Business Into the Future?
Let's build a modern, AI-powered system that works alongside your team — helping you capture more opportunities, respond faster, and turn more leads into customers.